Privacy Policy & GDPR Compliance for Insurance-Check.eu

Last Updated: 11/8/2025

1. Introduction

[GRANSOL Group GmbH] ("we," "us," or "our") operates a web platform that allows insurers and authorized users to upload and verify insurance policy details, including:

Insurance holder’s name

Insurance/Insured's company name

Insurance policy number

Insurance validity dates

This Privacy Policy explains how we collect, process, store, and protect your personal data in compliance with the General Data Protection Regulation (GDPR) (EU) 2016/679 and other applicable European data protection laws.

2. Data We Collect

We collect and process the following data to verify insurance validity:

Personal Data: Name of the insurance holder.

Insurance Details: Insurance company name, policy number, and validity dates.

Bulk Upload Data: Insurers may upload Excel files containing multiple insurance records for automated verification.

3. Purpose of Data Processing

We process this data to:

Verify the validity of insurance policies directly with insurance companies.

Prevent fraud and ensure compliance with regulatory requirements.

Provide insurers and authorized users with confirmation of active policies.

4. Legal Basis for Processing

Under GDPR, we process data based on:

Contractual Necessity: Processing is required to fulfill our service agreement with insurers.

Legitimate Interest: Preventing fraud and ensuring policy validity.

Legal Obligation: Compliance with insurance and financial regulations.

5. Data Sharing & Third Parties

We may share data with:

Insurance Companies: To verify policy details.

Regulatory Authorities: If legally required.

Service Providers: Secure cloud storage, IT support (under strict confidentiality agreements).

We do not sell or share data for marketing purposes.

6. International Data Transfers

If data is transferred outside the EU/EEA, we ensure:

Adequacy decisions (e.g., EU-US Data Privacy Framework).

Standard Contractual Clauses (SCCs) with third parties.

7. Data Security

We implement robust security measures, including:

Encryption (TLS/SSL) for data in transit and at rest.

Access controls (role-based permissions).

Regular security audits and penetration testing.

8. Data Retention

We retain data only as long as necessary:

For verification purposes: Typically until the policy expires or is no longer valid.

For legal/compliance reasons: Up to 5 years as required by law.

9. Your Rights Under GDPR

You have the right to:

Access, correct, or delete your data.

Restrict or object to processing.

Data portability (request a copy of your data).

Withdraw consent (where applicable).

To exercise these rights, contact: support@insurance-check.eu.

10. Automated Decision-Making

We use automated checks to verify insurance validity, but no solely automated decisions with legal effects are made.

11. Changes to This Policy

We may update this policy and will notify users of significant changes.

12. Contact Information

For privacy-related inquiries, contact:

Data Protection Officer (DPO): Jan Kadlecik

Email: support@insurance-check.eu

Address: Madersbacherweg 1, 6300 Woergl, Austria

This Privacy Policy ensures GDPR compliance while maintaining transparency about data handling. Would you like any modifications based on specific jurisdictional requirements?